Administrative Code of 1987

Section 1

The Commission, through its designated representatives, shall conduct periodic inspection and audit of the personnel management programs of each Department, agency, province, city or municipality in order to: (a) determine compliance with the Civil Service Law, rules and standards; (b) review discharge of delegated authority; (c) make an adequate evaluation of the progress made and problems encountered in the conduct or implementation of the merit system in the national and local governments including government-owned or controlled corporations with original charters; (d) give advice and provide assistance in developing constructive policies, standards and procedures; and (e) stimulate improvement in all areas of personnel management.

Section 2

Periodic inspection and audit shall include an agency's appraisal of personnel management operations and activities relative to: (a) Formulation and issuance of personnel policy; (b) Position classification and pay; (c) Recruitment and selection of employees; (d) Personnel action and employment status; (e) Career and employee development; (f) Performance rating system; (g) Employee suggestions and incentive award; (h) Employee relations and services; (i) Discipline; (j) Personnel records and reporting; and (k) Program evaluation.

Section 3

Heads of departments, agencies and local government units shall extend all necessary assistance and support to the inspection and audit programs of the Commission.

Section 4

At least two weeks' advance notice of the inspection shall be furnished by the Commission to the department, agency, or local government unit.

Section 5

Before every inspection, the Commission representatives designated to undertake such shall meet with the head of the department, agency or local government unit to be inspected, or his designated representative/s to explain, among others, the objective/s, scope and methods of the inspection, and to afford an opportunity for discussion of current problems. The head of the department, agency or local government unit shall designate the official in charge of personnel matters in the department, agency or local government unit to be inspected to assist the Commission representatives in the conduct of the inspection. Upon request of the Commission representatives, the designated official shall make available all the documents and other resources pertinent to the personnel management operations and activities to be inspected.

Section 6

In the course of the inspection, Commission representatives shall, as far as practicable, keep the officials and employees of the department, agency or local government unit being inspected, informed of their findings and recommendations to enable them to take corrective action, as may be necessary, at the earliest time possible.

Section 7

Commission representatives shall furnish advice and assistance to the departments, agencies or local government units both during inspection and in between inspections on personnel management problems, policies and procedures.

Section 8

Personnel officers as well as operating officials and employees shall be afforded opportunities during inspection and in between inspections to make suggestions and recommendations to Commission representatives towards the improvement of the merit system and the effective implementation of the Civil Service Law, rules and standards.

Section 9

Upon completion of the inspection, Commission representatives shall submit a written report of inspection made on departments, agencies and field establishments in the Metro Manila area to the Chairman and on departments, agencies and field establishments outside Metro Manila to the respective Regional Directors of the Commission. The Chairman and the Regional Directors concerned shall, after approval of the report, send copies to the heads of the departments, agencies and field establishments concerned. In the case of local government units, copies of the report shall be furnished the provincial governor and/or city/municipal mayor and such other provincial and/or city/municipal heads as the Chairman or Regional Directors may deem necessary.

Section 10

Immediately upon receipt of the inspection report, the department, agency or local government unit shall take whatever necessary corrective action remains in connection with Section 6 of this Rule within the period prescribed by the Commission and shall notify in writing the Commission of its action. At the end of such period, Commission representatives shall monitor the extent of implementation by the department, agency or local government unit of the corrective actions recommended in connection with the inspection therein conducted.

Section 11

If the department, agency or local government unit decides to file any request for reconsideration of corrective actions recommended in the inspection report, it shall notify the Commission of such request within 15 days from receipt of the report and submit in writing the reasons to support the request for reconsideration. After the request for reconsideration, the Commission shall notify the department, agency or local government unit of its decision. Such decision shall be final.