Administrative Code of 1987

Section 1

Incentives and rewards shall be granted officials and employees who have demonstrated exemplary service and conduct on the basis of their observance of the norms of conduct laid down in Section 4 of the Code, namely: (a) Commitment to public interest — Officials and employees shall always uphold the public interest over personal interest. All government resources and powers of their respective departments, offices and agencies must be employed and used efficiently, effectively, honestly and economically, particularly to avoid wastage in public funds and revenues. (b) Professionalism — Officials and employees shall perform and discharge their duties with the highest degree of excellence, professionalism, intelligence and skill. They shall enter public service with utmost devotion and dedication to duty. They shall endeavor to discourage wrong perceptions of their roles as dispensers or peddlers of undue patronage. (c) Justness and sincerity — Officials and employees shall remain true to the people at all times. They must act with justness and sincerity and shall not discriminate against anyone, especially the poor and the underprivileged. They shall at all times respect the rights of others, and shall refrain from doing acts contrary to law, good morals, good customs, public policy, public order, public safety and public interest. They shall not dispense or extend undue favors on account of their office to their relatives, whether by consanguinity or affinity, except with respect to appointments of such relatives to positions considered strictly confidential or as members of their personal staff whose terms are coterminous with theirs. (d) Political neutrality — Officials and employees shall provide service to everyone without unfair discrimination regardless of party affiliation or preference. (e) Responsiveness to the public — Officials and employees shall extend prompt, courteous, and adequate service to the public. Unless otherwise provided by law or when required by the public interest, officials and employees shall provide information on their policies and procedures in clear and understandable language, ensure openness of information, public consultation and hearings whenever appropriate, encourage suggestions, simplify and systematize policy, rules and procedures, avoid red tape and develop an understanding and appreciation of the socio-economic conditions prevailing in the country, especially in the depressed rural and urban areas. (f) Nationalism and patriotism — Officials and employees shall at all times be loyal to the Republic and to the Filipino people, promote the use of locally produced goods, resources and technology and encourage appreciation and pride of country and people. They shall endeavor to maintain and defend Philippine sovereignty against foreign intrusion. (g) Commitment to democracy — Officials and employees shall commit themselves to the democratic way of life and values, maintain the principle of public accountability and manifest by deeds the supremacy of civilian authority over the military. They shall at all times uphold the Constitution and put loyalty to country above loyalty to persons or party. (h) Simple living — Officials and employees and their families shall lead modest lives appropriate to their positions and income. They shall not indulge in extravagant or ostentatious display of wealth in any form.

Section 1

All appointments in the career service shall be made only according to merit and fitness to be determined as far as practicable by competitive examinations. As used in these Rules, any action denoting movement or progress of personnel in the civil service shall be known as personnel action. Such action shall include promotion, transfer, reinstatement, reemployment, detail, secondment, reassignment, demotion and separation. All original appointments and personnel actions shall be in accordance with these Rules and with other regulations and standards that may be promulgated by the Commission.

Section 2

In the selection of personnel for his department or agency, the appointing authority shall be guided by the Civil Service Law and Rules.

Section 2

The following criteria shall be considered in the conferment of awards: (a) Years of service; (b) Quality and consistency of performance; (c) Obscurity of the position; (d) Level of salary; (e) Unique and exemplary quality of achievement; (f) Risk or temptation inherent in the work; and (g) Any similar circumstances or considerations in favor of the particular awardee.

Section 3

When two or more applicants meet the minimum requirements for the position, objective criteria must be set to determine who is the most fit and meritorious among all the applicants to ensure that the exercise of management discretion is not abused.

Section 3

Incentives and rewards to government officials and employees of the year may take the form of any of the following, as may be determined by the Committee on Awards established under the Code: (a) Bonuses; or (b) Citations; or (c) Directorships in government-owned or controlled corporations; or (d) Local and foreign scholarships grants; or (e) Paid vacations; and (f) Automatic promotion to the next higher position suitable to his qualifications and with commensurate salary; provided, that if there is no next higher position or it is not vacant, said position shall be included in the next budget of the office; except when the creation of a new position will result in distortion in the organizational structure of the department, office or agency. Where there is no next higher position immediately available, a salary increase equivalent to the next higher position shall be given and incorporated in the base pay. When a new position is created, that which is vacated shall be deemed abolished. The grants of awards shall be governed by the merit and fitness principle.

Section 4

Except as otherwise provided herein, a person who meets all the requirements of the position including the appropriate civil service eligibility shall be appointed to a position in the first and second levels. However, when the immediate filling of a vacancy becomes necessary, taking into account the public interest, and a person with an appropriate civil service eligibility is not actually and immediately available, a person without the appropriate civil service eligibility but who meets the other requirements of the position may be appointed. His appointment shall be temporary for a period of not more than 12 months and he may be replaced at any time with one who has an appropriate civil service eligibility.

Section 4

(a) The System shall be administered by a Committee on Awards for Outstanding Public Officials and Employees composed of: (1) Ombudsman - Co-Chairman (2) Chairman, CSC - Co-Chairman (3) Chairman, COA - Member (4) Two (2) Government Employees to be Appointed by the President - Members (b) For this purpose, the Committee shall perform the following functions and responsibilities: (1) Conduct a periodic, continuing review of performance of officials and employees in all departments, offices and agencies; (2) Establish a system of annual incentives and rewards to the end that due recognition is given to officials and employees of outstanding merit on the basis of standards set forth in Section 2, Rule V hereof; (3) Determine the form of rewards to be granted; (4) Formulate and adopt its own rules to govern the conduct of its activities, which shall include guidelines for evaluating nominees, the mechanism for recognizing the awardees in public ceremonies and the creation of sub-committees. (c) In the evaluation of nominees, the Committee may be assisted by technical experts selected from the government and the private sectors.

Section 5

* Each appointment shall be prepared in the prescribed form and duly signed by the appointing authority. Each appointment shall be accompanied by the following: (1) Personal Data Sheet (CS Form 212); (2) Job Description Form (CS Form 122-D): (3) Certification by the appointing authority or his duly authorized representative in the agency concerned to the effect that all requirements have been complied with, reviewed by him and found to be in order; (4) Certified true copy of the decision in the administrative or criminal case or any official record thereof of the appointee, if any; (5) Clearance * a. For original appointment NBI Clearance b. For reinstatement/reemployment (1) NBI clearance (2) Clearance from previous/former office or agency c. Renewal of temporary, casual or contractual None required

Section 5

The Civil Service Commission shall provide secretariat services to the Committee.

Section 6

The submission of Personal Data Sheet (CS Form 212) and Position Description Form (CS Form 122-D) as supporting documents for every renewal of appointment of casual/emergency employee/laborer is dispensed with. However, said personnel may submit another Personal Data Sheet if there is any new material fact or vital information concerning his qualifications.

Section 6

Nothing herein provided shall inhibit any department, office or agency from instituting its own rewards program in addition to those provided by, but not inconsistent with, these Rules.

Section 7

The Commission shall disapprove the appointment of a person who: (a) does not meet the qualifications for the position; or (b) has been found guilty of a crime involving moral turpitude, or of infamous, disgraceful conduct or addiction to narcotics, or dishonesty; or (c) has been dismissed from the service for cause, unless an executive clemency has been granted; or (d) has intentionally made a false statement of any material fact or has practiced or attempted to practice any deception or fraud in connection with his appointment; or (e) has been issued such appointment in violation of existing Civil Service Law, rules and regulations.

Section 7

The budget to cover all expenses in the implementation of this Rule shall be incorporated in the appropriation of the Civil Service Commission.

Section 8

A vacancy in the career service may be filled by promotion, transfer of present employees in the government service, reinstatement, reemployment, or by certification of appropriate civil service eligible.

Section 9

An appointment accepted by the appointee cannot be withdrawn or revoked by the appointing authority and shall remain in force and effect until disapproved by the Commission. However, an appointment may be void from the beginning due to fraud on the part of the appointee or because it was issued in violation of law.

Section 10

* An Appointment issued in accordance with pertinent laws and rules shall take effect immediately upon its issuance by the appointing authority, and if the appointee has assumed the duties of the position, he shall be entitled to receive his salary at once without awaiting the approval of his appointment by the Commission. The appointment shall remain effective until disapproved by the Commission. In no case shall an appointment take effect earlier than the date of its issuance.

Section 11

An appointment not submitted to the Commission within 30 days from the date of issuance which shall be the date appearing on the face of the appointment, shall be ineffective. The appointing authority shall be liable for the salaries of the appointee whose appointment became ineffective. The appointing authority shall likewise be liable for the payment of the salary of the appointee if the appointment is disapproved because the appointing authority has issued it in violation of existing laws or rules, making the appointment unlawful.

Section 12

No new appointment shall be required for an adjustment in salary as a result of increase in pay level which does not involve a change in duties and responsibilities. However, a copy of the notice of salary adjustment shall be submitted to the Commission for record purposes.

Section 13

Appointment in the career service shall be permanent or temporary. a. Permanent Status. A permanent appointment shall be issued to a person who meets all the requirements for the position to which he is being appointed/promoted, including the appropriate eligibility prescribed, in accordance with the provisions of law, rules and standards promulgated in pursuance thereof. An appointment issued by the appointing authority under a temporary status to a person who meets all the requirements for the position to which he is being appointed, including the appropriate eligibility, shall be disapproved by the Commission for violation of Section 27 (1), Book V of Executive Order No. 292 except when it pertains to certain occupational groups for which prior clearance has been obtained from the Commission. b. Temporary Status. In the absence of appropriate eligibles in the area willing and able to assume the position, as certified by the CSRO Regional Director concerned, and it becomes necessary in the public interest to fill a vacancy, a temporary appointment shall be issued to a person who meets all the requirements for the position to which he is being appointed except the appropriate civil service eligibility: Provided, That such temporary appointment shall not exceed twelve months, but the appointee may be replaced sooner if a qualified civil service eligible becomes available. The Commission however, recognizes special cases of appointments in the career service such as in the field of medicine and education where the requirements for permanency is based not only on eligibility. These cases shall be governed by Memorandum Circulars which the Commission may promulgate from time to time.

Section 14

An appointment may also be coterminous which shall be issued to a person whose entrance and continuity in the service is based on the trust and confidence of the appointing authority or that which is subject to his pleasure, or co-existent with his tenure, or limited by the duration of project or subject to the availability of funds. The coterminous status may be further classified into the following: (1) coterminous with the project — when the appointment is co-existent with the duration of a particular project for which purpose employment was made or subject to the availability of funds for the same; (2) coterminous with the appointing authority — when appointment is co-existent with the tenure of the appointing authority or at his pleasure; (3) coterminous with the incumbent — when the appointment is co-existent with the appointee, in that after the resignation, separation or termination of the services of the incumbent the position shall be deemed automatically abolished; and (4) coterminous with a specific period — appointment is for a specific period and upon expiration thereof, the position is deemed abolished. For purposes of coverage or membership with the GSIS, or their right to security of tenure, coterminous appointees, except those who are coterminous with the appointing authority, shall be considered permanent.

Section 15

In the case of teachers, the Commission recognizes the provisional and substitute status of appointment as provided for and defined under the Magna Carta for Public School Teachers (RA 4670).

Section 16

The Civil Service Commission shall publish a complete list of all existing vacant positions in the government throughout the country at least once every quarter including the qualification standards required for each position.

Section 17

All vacant positions in the agency authorized to be filled shall be posted in at least three conspicuous places of the respective offices.

Section 18

The appointing authority shall not fill, and the Commission shall not act on any appointment unless the same has been posted by the agency concerned and published by the Commission.

Section 19

All appointments issued by the appointing authority shall be posted in the agency concerned for a period of at least one week.